Privacy policy

Purpose of the Policy

This Privacy Policy (the “Policy”) specify the rules we apply for the collection, use, communication, and retention of personal information entrusted to us.

1. PERSONAL INFORMATION WE COLLECT ABOUT YOU

We may collect and process various types of personal information while operating our business and providing our services, including:

Your name and job title;
Contact details such as your phone number, postal address, and email address;
Demographic data including your address and interests;
Details of your visits to our website and information collected through cookies;
Personal information provided to us by our clients or on their behalf, or information we generate as part of providing our services;
Personal information related to recruitment, like your resume, educational background, professional history, membership in an association or professional order, and other relevant information for recruitment purposes at Loranger Marcoux;
Personal information you may provide when registering for or participating in events or meetings that we organize;
Any other personal information you may provide.

Please note that only the necessary information is collected, used, communicated, and retained.

2. HOW WE COLLECT PERSONAL INFORMATION ABOUT YOU

We may collect or receive your personal information in several ways:

When you provide it directly to us, for example, by contacting us via email, or through other direct interactions with us, such as your employment, your subscription to our mailing list, or registration for one of our events;
When we monitor the use of our website or other communications via email sent or received by Loranger Marcoux;
From third-party sources, for example, when we collect information about you for conflict-of-interest checks or when we receive information about you from recruitment agencies for recruitment purposes;
From publicly available sources, like professional orders or LinkedIn.

3. HOW WE USE YOUR PERSONAL INFORMATION

We use your personal information only when the applicable laws allow us to do so and in the following situations:

To provide our services during the course of business activities;
To facilitate the use of our website and ensure that its content is relevant;
For marketing and business development purposes, to send you updates on legal news or invitations to conferences;
For recruitment purposes such as processing job applications and resumes received through our website;
For managing your employee file throughout your employment;
To fulfill our legal obligations in conflict-of-interest checks;
To ensure we receive the amounts owed to us and, if necessary, to initiate collection proceedings;
To inform you of changes within our company and to keep you posted on new services being offered by our firm.

4. WHO WE SHARE YOUR PERSONAL INFORMATION WITH

Your personal information will only be shared with members of our staff who would need to access it for the execution of a mandate, processing an application, managing your employee file, or for registration purposes regarding an event or publication.

5. THE PERIOD DURING WHICH YOUR PERSONAL INFORMATION WILL BE RETAINED

We will retain your personal information for as long as it remains necessary to fulfill the purposes for which it was collected, and for other purposes related to our ethical obligations for record retention and applicable laws.

6. HOW YOUR PERSONAL INFORMATION IS STORED

Depending on the software used, your personal information will be stored on our servers or on the servers of our IT service providers. Your personal information may be communicated outside the province of Quebec. At the end of the retention period, your information will be securely destroyed according to the procedure in place.

7. HOW WE PROTECT YOUR PERSONAL INFORMATION

Your information is stored on secure servers and is accessed and used according to our security control policies and standards. Access to your personal information is restricted solely to our employees who need it to perform their duties, and appropriate protection measures are used for the storage and sharing of this information. Third parties we work with are also required to provide the same confidentiality guarantees.

Given the inherent risks of using computer systems, we cannot guarantee the security and confidentiality of the personal information you provide. If you have reasons to believe that your personal information has been compromised, please contact our personal data protection officer.

8. WHAT ARE YOUR RIGHTS REGARDING YOUR PERSONAL INFORMATION

You may submit the following requests to us:

Having access to the personal information we hold about you;
Receiving, in a commonly used and structured technological format, the computerized personal information you have provided to the firm;
Requesting the correction of any incomplete or inaccurate personal information we hold about you;
Withdrawing your consent to the communication and use of your personal information.

9. HOW TO EXERCISE YOUR RIGHTS

You can exercise your rights by contacting our personal data protection officer. Before we can respond to your request, our officer will validate your identity to ensure the confidentiality of your file is protected.

You can reach the personal data protection officer at:

By email:
prp@lorangermarcoux.com
For the attention of: Personal Data Protection Officer

By post:
2000 avenue McGill College office 1000
Montréal Qc H3A 3H3
For the attention of: Personal Data Protection Officer

You may also file a complaint with the Commission d’accès à l’information du Québec; however, we encourage you to first contact our Personal Data Protection Officer.

10. HOW WE MAY UPDATE THIS POLICY

We may, at our discretion, modify our Policy from time to time. Any significant changes will be communicated to users in accordance with legal obligations.